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Disk Preparation Instructions
These instructions
are for authors whose papers have already been submitted and accepted for
publication.
Form of Manuscripts
Text files should be in an IBM-compatible, editable format, using a word
processing program (Tex, LaTex, and PDF are not editable formats--if you
submit your paper in these formats your disks will be returned as unusable).
The software and formats used for the text and graphics files should be
identified on the diskettes or in the email message accompanying the files.
Main Text
Other than indications of the level of headings, you should use as little
for-matting as possible; the more you put it, the more we have to strip out.
First-level headings should be indicated with boldface type; second-level
with boldface and italic; and third-level with italic. Please use only one
space after punctuation. If you wish to indicate a numbered or bulleted
list, please enter the number or symbol, followed by a tab, rather than
using the generated list feature in your word processor. If you refer to
email addresses or web sites, please disable the linking feature.
Figures and Tables
Figures should be submitted as original drawings, complete, and ready for
photoreproduction. If you submit your art as hard copy only, please do not
submit them on glossy paper, as we cannot scan from glossy paper. Tables
submitted as cleanly printed copy may also be reproduced photographically.
All lettering and figure elements should be large enough to be readable when
the figure has been reduced to fit the journal page. All figures and tables
must be specifically referred to in the text. All figures and tables should
have brief, descriptive captions.
Tables must be submitted in an editable form, not as a graphic. If you are
using tabs to separate columns, then use one tab only for each column. DO
NOT USE SPACES TO SEPARATE COLUMNS. If you are using a table editor, such as
the one available in Word, then use only one numerical or text expression
per cell. Do not use hard returns within a cell to separate lines of text.
Do not use the columns feature to denote table columns. Tables may also be
submitted in a spreadsheet, such as in Excel.
FIGURES MUST BE IN BLACK AND WHITE, NOT COLOR. Figures should be submitted
in their original format, not pasted into a text document. That is: if the
figure is a graph, created in Excel, then submit the graph along with its
associated spreadsheet as an Excel file (*.xls). If the figure is a
photograph, screenshot, or a scan, then submit the *.tif, *.eps, *.jpg, or
*.gif (preferred for-mats, in declining order of preference) file itself.
If
the figure is created in Illustrator or Freehand, save it either as *.ai or
*.fh file or as *.tif or *.eps; if drawn in another program, then the file
should be saved and sent to us in that program—CorelDraw, Pagemaker, etc.
Art created in Word or WordPerfect is less desirable, since it does not
produce good results when transferred to our composition software. Windows
metafiles (WMF) are acceptable. We can also accept graphs etc. created in
Powerpoint, as long as you submit the original *.ppt file.
In all cases the file extension must indicate the format or program used to
create the file.
Equations
If you are using mathematical expressions or greek characters, please
key-board them using normal text whenever possible. If you require
characters or complex expressions that cannot be rendered using the normal
type set, then you may input them using an equation generator, such as
Equation Editor or Mathtype. Do not render mathematical equations as
graphics. If you do, they will not typeset properly and we will not be able
to edit them if there are any errors that need correcting.
If you have any questions regarding preparation of your files, please
contact Debra Soled, the Production Manager for Journals and Electronic
Publishing, at dsoled@mesharpe.com.